SPRING 2018 MANHATTAN PLAZA CHILDREN’S
CLOTHING & TOY EXCHANGE
Manhattan Plaza Ellington Room
400 W. 43rd Street 9th Ave. 2nd Floor Sunday
May 6th 2018 at 1:00 — 4:00 PM – FILL-A-BAG 5-7
The Spring Manhattan Plaza Children’s Clothing & Toy Exchange is just around the corner! We hope to see you all there!
*A NOTE ABOUT THE SALE (PLEASE READ)
To ensure that we have enough man power to hold the sale, please respond to us a soon as you know which sifts you’d like to fill. Please allow us more than one option, as we can’t always give everyone a first choice. If you have extenuating circumstances which prevent you from certain shifts, let us know. We always do our best to accommodate. If you do not provide three choices, we will fill whichever slot is most in need.
Instructions for sellers: Email childrensclothingexchange@gmail.com with SELLER in the subject line, Provide us with your name, email, telephone and preferred unique SELLER code. You’ll receive an email that we’ve confirmed your information. Clearly label all items IN MASKING TAPE ONLY with your code, price and size if applicable. All items are usually priced between 25 cents and $5 unless the item is large size or special in some way.
PLEASE NOTE: Print and bring only one intake sheet to the sale. They can be found on our website at childrensclothingexchange.webs.com.
To VOLUNTEER: Visit our website at www.childrensclothingexchange.webs.com if you need descriptions/information about volunteer positions. We will be updating new position information shortly. If you know your preferred shift, please email with VOLUNTEER in the subject and three options for your volunteer shift. We’ll respond with your assignment. As a volunteer you get to take advantage of pre-shopping between 12-1 on sale day!
VOLUNTEER POSITIONS
CO-CHAIR – Please contact us at childrensclothingexchange@gmail.com if you’re interested in becoming a co-chair and we’ll provide you with further details
FLYERING – (15) You’ll receive a flyering route in the neighborhood plus materials to print. If you are absolutely unable to print your own, please let us know and we’ll see what we can do to help. All fliers need to be hung mo more than 7 seven prior to the event and no fewer than 3. All routes will be checked for completion. We also assign people to hand out fliers at local schools. It’s often best if this volunteer is also a parent.
EARLY SET UP – (15) 8:30-11:30 on sale day: These volunteers help with setting up and labeling the tables for sale items, distributing sale items on appropriate tables and or areas, intake and other pre-sale tasks.
SET-UP – 9-12 on sale day. (15) Same as above.
*We’d like to assign an Intake Director and Set Up Team Leader. Please let us know if you’re interested in either of these positions.
1st Shift/2nd Shift Cashier – (5), (3) (12:45-2:30/2:30-4:15) Tally and track sales. Check out shoppers.
1st Shift/2nd Shift Photographer (1 per shift) This person photographs completed sales sheets. Must be able to use own cell phone or camera. Responsible for sending photos to the exchange email after the sale.
1st Shift/2nd Shift Line Person (6, 3) (1-2:30, 2:20-4) These volunteers man the customer check out lines and assist people with removing item tags and placing them on sale sheets. Filled sheets are then handed to cashiers when the customer is ready for check-out and the cashier is available. Also helps with bringing filled sheets to the data entry team.
1st Shift/2nd Shift Data Entry (12:55-3, 3-5) (1 per shift) This person is responsible for inputting sale data into a spreadsheet. CLEAR INSTRUCTIONS will be provided and need to be followed. Spreadsheets will be emailed to the exchange after the sale. Laptops will be provided.
INTERIM Clean-up Crew (4) (3:30-5) Re-organize items and clean the room before the new FILL-A-BAG portion of the exchange.
FILL-A-BAG Cashiers (2) (5-7) Wait on customers during the fill-a-bag portion of the sale.
Clean-up Crew (6) (6:45-8) Clean up and bag/box remaining items for charity pick-up.
Charity Pick-up (3) (MONDAY, 9-11) Help with item pick up the following morning.
Money Pick-up (3) Distribute money (from your home) to sellers in the week after the sale.
We’re looking for one volunteer laptop for use during the sale. It will be used in the kitchen area of the Ellington Room and will not be left unattended.
As you can see folks, we need just about 80 volunteers to make this thing work! The more, the merrier! As always, thank you for your interest and support. See you soon!
Please respond to sign up for a volunteer shift as soon as possible…time flies!!! Many positions available.
